Construction Contract Leads
South West
Category Services
Type
No. of Lots 3
Status Active
Published 10th Feb 2025
| Reference | ocds-h6vhtk-04dd13 |
| Common Procurement Vocabulary | Cleaning services |
| Procurement Method | Open procedure |
| Value | £10,500,000 |
South West
Category Services
Type
No. of Lots 3
Status Active
Published 10th Feb 2025
| Reference | ocds-h6vhtk-04dd13 |
| Common Procurement Vocabulary | Cleaning services |
| Procurement Method | Open procedure |
| Value | £10,500,000 |
Section I: Contracting authority
I.1) Name and addresses
Dartmoor Multi Academy Trust
Wardhayes, Simmons Way
Okehampton Devon
EX20 1PY
Contact
Josie Medforth
josie.medforth [at] phplaw.co.uk
Telephone
+44 7857426127
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
I.2) Information about joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES
II.1.2) Main CPV code
- 90910000 - Cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
II.1.5) Estimated total value
Value excluding VAT: £10,500,000
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title
Lot 1 - Primary Schools
Lot No
1
II.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
II.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Academy Trust
Primary School Sites
II.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule.
Lot 1 - Primary Schools is as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Price - Weighting: 60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option of 2 further 1 year extensions
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 2 - Secondary Schools
Lot No
2
II.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
II.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Academy Trust
Secondary School Sites
II.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule.
Sites included in Lot 2 - Secondary Schools is as follows:
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option of 2 further 1 year extensions
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Lot 3 - All Schools
Lot No
3
II.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
II.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Academy Trust
All School Sites
EX20 1PY
II.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule.
Sites included in Lot 3 - All Schools are as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option of 2 further 1 year extensions
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the information in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
28 March 2025
Local time
12:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date
28 March 2025
Local time
12:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.3) Additional information
Virtual Q&A Meeting
Thursday 27th February 10am via MS Teams - meeting link in the procurement documents
Site Visits
W/C 17th February - further details are contained within the procurement documents
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at .
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233639)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview [at] cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
VI.4.2) Body responsible for mediation procedures
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
sperkins [at] dmatschools.org.uk
Telephone
+44 1409259613
Country
United Kingdom
Internet address
VI.4.4) Service from which information about the review procedure may be obtained
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
sperkins [at] dmatschools.org.uk
Telephone
+44 1409259613
Country
United Kingdom