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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Sussex Fire Authority

ESFRS Service HQ, Church Lane

LEWES

BN7 2DZ

Contact

Glenn Johnston

Email

procurement [at] esfrs.org

Telephone

+44 3039991000

Country

United Kingdom

NUTS code

UKJ - South East (England)

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Building and Office Cleaning

Reference number

ESFA2510

II.1.2) Main CPV code

• 90911000 - Accommodation, building and window cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

This is to be run as a mini-competition under Lot 1 of the ESPO263_25 Total Cleaning Services framework for those suppliers pre-approved for the South East region. Any bids made by suppliers not pre-approved and authorised will be rejected.This contract will cover office cleaning and an annual clean of our windows and appliance bay doors across the Estate in East Sussex, Brighton and Hove. It will cover 23 fire stations and our Service Training Centre at Maresfield.

II.1.5) Estimated total value

Value excluding VAT: 拢800,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911200 - Building-cleaning services
• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKJ - South East (England)

Main site or place of performance

Across east Sussex at 23 sites

II.2.4) Description of the procurement

This is a mini-competition run under Lot 1 of ESPO263_25 Total Cleaning Services and only open to the pre-approved suppliers in the South East Region

II.2.5) Award criteria

Cost criterion - Name: Price only / Weighting: 100

II.2.6) Estimated value

Value excluding VAT: 拢800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

This contract will start from the 1st November when the current contract expires. Contract value is based on estimated annual cost for the contract term plus one extension period. Value will be less if no extension is agreed, or greater if the full possible extension is agreed

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 37

Objective criteria for choosing the limited number of candidates:

All suppliers operating in the South East under Lot 1 of ESPO263_25 Total Cleaning Services

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

27 June 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Centre for Effective Dispute Resolution

London

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Deadlines will be as specified in the Public Contract Regulations 2015