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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Ayrshire Council

Corporate Procurement Team, London Road HQ

Kilmarnock

KA3 7BU

Contact

Heather Murray

Email

heather.murray [at] east-ayrshire.gov.uk

Telephone

+44 1563576000

Country

United Kingdom

NUTS code

UKM93 - East Ayrshire and North Ayrshire mainland

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Segregated/Unsegregated Waste for Processing & Diversion from General Waste

Reference number

PS/25/72

II.1.2) Main CPV code

• 90500000 - Refuse and waste related services

II.1.3) Type of contract

Services

II.1.4) Short description

Uplift of segregated/unsegregated waste for processing and diversion from general waste. The contract is broken down into 4 Lots and uplifts will be required from various Council depots throughout the authority and the Ayrshire Roads Alliance area.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - Soil & Rubble

Lot No

1

II.2.2) Additional CPV code(s)

• 90513000 - Non-hazardous refuse and waste treatment and disposal services

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

Main site or place of performance

East Ayrshire

II.2.4) Description of the procurement

Uplift of previously collected Soil & Rubble waste from Council depots for Service Provider to process and divert from general waste, approximately 3,500 tonnes per annum.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 one-year extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 - Timber

Lot No

2

II.2.2) Additional CPV code(s)

• 03416000 - Wood waste

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

Main site or place of performance

East Ayrshire

II.2.4) Description of the procurement

Uplift of previously collected Timber waste from Council depots for Service Provider to process and divert from general waste, approximately 3,300 tonnes per annum.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 one-year extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 - Tyres

Lot No

3

II.2.2) Additional CPV code(s)

• 19630000 - Rubber waste

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland

Main site or place of performance

East Ayrshire

II.2.4) Description of the procurement

Uplift of previously collected tyres from Council depots for Service Provider to process and divert from general waste, approximately 100 tonnes per annum.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 one-year extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 4 - Carriageway & Footway Excavated Materials & Products

Lot No

4

II.2.2) Additional CPV code(s)

• 90513000 - Non-hazardous refuse and waste treatment and disposal services

II.2.3) Place of performance

NUTS codes

• UKM93 - East Ayrshire and North Ayrshire mainland
• UKM94 - South Ayrshire

Main site or place of performance

Ayrshire Roads Alliance depots within East and South Ayrshire

II.2.4) Description of the procurement

Uplift of previously collected unsegregated carriageway and footway excavated materials and products from Council depots for the Service Provider to process and divert from general waste, approximately 5,600 tonnes per annum.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 one-year extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Refer to ITT documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

Service Provider must hold appropriate Waste Transfer Licenses - Waste Management Licensing (Scotland) Regulations 2011

III.2.2) Contract performance conditions

Refer to ITT documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

20 June 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

20 June 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 3, 4 or 5 years dependent on extension options

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

It should be noted that the deadline for expressions of interest is 12:00 noon on 17 June 2025 and the deadline for actual submission of

tender is 12:00 noon on 20 June 2025.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29065. For more information see:

(SC Ref:796223)

VI.4) Procedures for review

VI.4.1) Review body

Kilmarnock Sheriff Court

Sheriff Court House

Kilmarnock

KA1 1ED

Telephone

+44 1563550024

Country

United Kingdom