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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University of Aberdeen

University Office, King's College

Aberdeen

AB24 3FX

Email

e-sourcing [at] abdn.ac.uk

Country

United Kingdom

NUTS code

UKM50 - Aberdeen City and Aberdeenshire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Domestic Cleaning Services to the University of Aberdeen Owned Domestic Housing - University of Aberdeen

Reference number

AU24/87

II.1.2) Main CPV code

• 90911000 - Accommodation, building and window cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

It is the intention of the University to establish a ranked framework agreement with a maximum of (2) two Contractors to work with the University鈥檚 Estates Team.

The appointed service provider must supply cleaners who possess demonstratable experience in domestic house cleaning, including the ability to undertake domestic dirty cleans where more intensive effort is required. It is essential that these cleaners are trained and capable of delivering high standards of cleanliness across a variety of home environments. In the absence of directly employed professionals with the necessary skills, the service provider must ensure access to appropriately qualified subcontractors to fulfil these requirements. The provider remains responsible for maintaining quality and compliance regardless of the delivery method.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

University of Aberdeen

University Office, King's College

Aberdeen

AB24 3FX

UK

II.2.4) Description of the procurement

It is the intention of the University to establish a ranked framework agreement with a maximum of (2) two Contractors to work with the University鈥檚 Estates Team.

The appointed service provider must supply cleaners who possess demonstratable experience in domestic house cleaning, including the ability to undertake domestic dirty cleans where more intensive effort is required. It is essential that these cleaners are trained and capable of delivering high standards of cleanliness across a variety of home environments. In the absence of directly employed professionals with the necessary skills, the service provider must ensure access to appropriately qualified subcontractors to fulfil these requirements. The provider remains responsible for maintaining quality and compliance regardless of the delivery method.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

There will be the option to extend for five (5) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

At times, the University may require the delivery of specialist cleaning services, including but not limited to professional level carpet and oven cleaning.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In order to be successful in winning this contract, your company and its operatives (who will attend our sites) must be registered with, or commit to be registered with, the Reset Certification Scheme for the duration of the contract. Should this system be changed during the term of the contract, the University will provide notice and the Contractor will be expected to register with the alternative system employed by the University.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 2

In the case of framework agreements, provide justification for any duration exceeding 4 years:

The initial contract term is 3 years, with options to extend if necessary. Extensions may be required in circumstances where resources are insufficient to conduct a full tender process near the contract end date, or where continuity is essential to maintain service delivery.Any extensions will be exercised strictly in line with public procurement regulations and only where fully justified.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 February 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

10 February 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: If the extension options are not exercised, and service requirements remain, a further tender opportunity is expected to be published in early 2029.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30841. For more information see:

(SC Ref:818767)

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff Court

Aberdeen

Country

United Kingdom