Construction Contract Leads
South West
Category Services
Type Tender
No. of Lots 1
Status Active
Published 22nd Apr 2026
| Reference | ocds-h6vhtk-06887b |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £6,590,865 |
South West
Category Services
Type Tender
No. of Lots 1
Status Active
Published 22nd Apr 2026
| Reference | ocds-h6vhtk-06887b |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £6,590,865 |
Scope
Reference
MPN-10355
Description
Authentic Education Group Limited is currently out to tender for the provision of a full daily cleaning service, the Trust has 13 schools over 17 sites.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 January 2027.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.
Total value (estimated)
- آ£6,590,865 excluding VAT
- آ£7,909,038 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2027 to 31 December 2029
- Possible extension to 31 December 2031
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK25 - Dorset
Submission
Enquiry deadline
6 May 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
27 May 2026, 5:00pm
Submission address and any special instructions
Full details of how to submit are contained within the documents accompanying this tender.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 October 2026
Recurring procurement
Publication date of next tender notice (estimated): 22 April 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender. | Quality | 70% |
| Price | Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender. | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Authentic Education Group Limited discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that the Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
Documents
Associated tender documents
All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Contracting authority
AUTHENTIC EDUCATION GROUP LIMITED
- Companies House: 07977940
Authentic Education, Evering Avenue
Poole
BH12 4JG
United Kingdom
Contact name: Ben Jones
Telephone: 01256467107
Email: tenders [at] minervapcs.com
Website: /
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Minerva Procurement Consultancy Services Limited
Summary of their role in this procurement: Procurement consultancy for Authentic Education Group Limited
- Companies House: 07144956
117 Devonshire House, Aviary Court
Basingstoke
RG24 8PE
United Kingdom
Contact name: Ben Jones
Telephone: 01256467107
Email: tenders [at] minervapcs.com
Website:
Region: UKJ37 - North Hampshire
Contact organisation
Contact Minerva Procurement Consultancy Services Limited for any enquiries.